Finance and Operations Manager

Centre for London
Location London, United Kingdom
Application deadline 16 January 2025
Contract type Permanent
Hours Full-time
Salary £40-45,000 pro rata
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We are London’s think tank. A voice for all London is, and all it could be. We’re fiercely independent and consistently influential. Our vision is a London that’s successful and sustainable. A global city that works for all Londoners.

The purpose of this role is to work with the CEO and Senior Leadership Group to ensure the smooth running of the organisation – people, finance, and workplace; to support the delivery of the Centre’s activities and provide PA support to the Director and Senior Management.  A key part of the role will be to lead on regular financial and operational systems.

Key roles and responsibilities

Operations and Governance:
– Identify, design and implement new processes to more effectively manage the organisation’s administration.
– Lead on the day-to-day facilities coordination, general office housekeeping, health and safety.
– Lead on organisational IT and data security – maintaining the shared document storage systems, and liaising with IT service providers.
– Oversee meeting agendas and minutes (for the team, committees and the Trustee Board).
– Provide diary management and PA support to the Chief Executive and the Senior Leadership Group, and assist with governance.
– Provide assistance for recruitments.
– Lead on the onboarding and induction of new staff, assisting with payroll and arranging staff benefits.
– Respond to general enquiries and provide general administration and ad hoc project support as required.

Finance:
– Lead on the day to day book keeping to maintain accurate financial records.
– Raise invoices, tracking income and chasing payments from funders.
– Arrange payments of bills, processing expenses and being the primary contact with suppliers.
– Lead on the production of monthly management accounts and project reporting, end of project wash ups and assisting with annual accounts.
– Help to prepare financial reports for the trustee board and funders.
– Supporting the production and tracking of the organisational budget.

Leadership:
– Support SLG in the development and implementation of business planning, organisational strategy and a clear narrative for Centre for London.
– Support SLG to identify and lead change or improvement across the organisation.
– Maintain a team and organisational culture that attracts and retains talent.
– Grow the Centre’s network of speakers, advisory group members, and supporters to ensure we meet or exceed our diversity targets.

General responsibilities and duties:
– Undertake the duties of the job description in accordance with the operational policies of Centre for London, including but not limited to the diversity policy and code of conduct.
– Maintain good working relations with Trustees, staff, volunteers and other stakeholders.
– Present the organisation in an appropriate and professional manner to its stakeholders.
– Contribute to the development and growth of the organisation through working in accordance with its wider objectives, corporate philosophy and values.
– Assist at Centre for London events outside of normal working hours as necessary.
– Undertake any other reasonable duties as may be required.

Experience and skills

– 3+ years work experience.
– A part or fully qualified accountant.
– Ideally some experience of working in a not for profit setting or similar industry.
– An enthusiasm for Centre for London’s mission and work.
– A collegiate attitude, and a willingness to get ‘stuck in’ to different aspects of our small team’s work.