Centre for London is a think tank and a charity focused on London’s critical challenges.
The role
Are you an events organiser looking for the next step in your career, with an active interest in London and urban policy? In this role you will work with the team to develop and deliver large and medium scale events including report launches, roundtables and public events for London’s government, business and civic leaders, experts and citizens. You will also support with delivery of our conference events, including our flagship event, The London Conference.
Through this opportunity you will gain a better understanding of how a successful events programme is run, the professional networks that shape policymaking in London, and providing an excellent experience for funders and audience members.
This role would best suit someone who already has some experience in event management and is able to take on responsibility for logistical delivery of a range of events. We will be ramping up our delivery of conferences in 2020-2021, so experience working with teams to deliver large scale events is strongly desired.
We don’t ask that you are an expert in London policy issues – though some understanding of would be helpful – but you will need to be able to learn quickly, think creatively and communicate effectively.
This is either a four day or full-time role; we are supportive of flexible working.
Key roles and responsibilities
Events delivery
- Organise and deliver public events, report launches and private roundtables through
creating guest lists, composing copy, creating invitations, administering responses and
liaising with stakeholders including high level speakers. - Support the team with the delivery of larger conference events including researching
and liaising with external contacts such as speakers, contractors, sponsors, venues and
other stakeholders, as well as general logistics and recruiting support staff. - Working with others to develop new ideas for the formatting and content of Centre for
London’s events programme, and bring them to life. - Working with Communications team to ensure key messages are communicated through
events content and impact is tracked - Administer and update the events inbox and Centre for London’s website.
Development and Fundraising
- Work with others to develop and fundraise for the events programme including
researching sponsors, speakers and exhibitors, and preparing fundraising proposals.
Reporting and record keeping
- Ensure that Salesforce, Centre for London’s CRM database, is kept up to date and
accurately reflects the status of fundraising approaches and project delivery in line with
latest data protection laws. - Maintain and improve Salesforce through adding new contacts, data cleaning, coding
contacts for relationship management and proactively suggesting improvements.
General Responsibilities and Duties
- Undertake the duties of the job description in accordance with the operational policies
of Centre for London, including but not limited to the diversity policy and code of
conduct. - Maintain good working relations with Trustees, staff, volunteers and other stakeholders.
- Present the organisation in an appropriate and professional manner to its stakeholders.
- Contribute to the development and growth of the organisation through working in
accordance with its wider objectives, corporate philosophy and values. - Assist at Centre for London events outside of normal working hours as necessary.
- Undertake any other reasonable duties as may be required.
Experience and skills
Experience
- Proven experience in planning and delivering events, including venue management and
logistics, to a high standard - Managing relationships with funders, VIP or stakeholders
- Some experience in fundraising and development (major donors, corporate or
trusts/foundations) desirable - Experience of project management an advantage
- Awareness of London policy, networks and government, and how to effect change in
policy making and practice an advantage - Alternatively, relevant experience in a related field
Skills/Competencies
- Highly organised. Able to balance and prioritise multiple tasks, often to urgent and
competing deadlines. - Excellent attention to detail. Accurately record, recall and execute details such as
sponsor requests, names and titles of key stakeholders, venue requirements and other
details. - Professional and confident communication skills (written and verbal). Able to liaise
with senior people (e.g. speakers, chairs, sponsors). - Excellent customer service skills and ability to assist with high level event attendees,
creative problem solving on your feet. - Excellent team player
- Ability to adapt and learn quickly. Able to show initiative and adapt quickly to new
challenges. - Strong IT proficiency, including MS Office, Salesforce, MailChimp and WordPress
CMS. (Desirable) - Ability to follow guidelines and procedures to comply with the Institute of Fundraising
Code of Practice; maintain confidentiality and work with financial data and personal
data within ICO and GDPR regulations framework.
Additional information
Find more information here.