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We are about to start the second all-participants’ meeting in Jakarta Indonesia, hosted by Article 33 Indonesia. If you are interested, you can have a look at the agenda below. Over the next week, we will be blogging about each day of the event (5 days this time around). We will also share some insights from the participants about their own experiences and learnings from their participation in The Exchange. Stay tuned by following the hashtag: #TheExchangeJakarta
The second Exchange Meeting – Jakarta, 29th September – 4th October 2014
The Objectives
The meeting has the following objectives:
- Kick-start the collaborative projects: each team will make progress in presenting initial research/work, make specific plans, and/or develop tools, questionnaires, or other things that require close collaboration.
- Learn about Indonesian think tanks (and their context): the participants will have an opportunity to learn more about Indonesian think tanks and the challenges and opportunities they face.
- Reflect on ‘lessons so far’ about collaboration: the participants will share their own reflections regarding barriers and opportunities for collaboration based on their experiences so far.
The Schedule
We have incorporated some lessons from the Lima meeting. We are giving people more time to settle in after arriving in Indonesia. Some will be traveling up to 40 hours to get to Jakarta.
We are also mixing the time in the office with a day out to give participants the opportunity to engage across projects.
Finally, we have teamed up with SMERU (a local think tank) and KSI (one of The Exchange’s funders) to organise an event on Wednesday. This event will allow the participants to meet other think tanks in Indonesia. The Executive Director of one of the participating think tanks, Grupo Faro from Ecuador, will be traveling to Jakarta to seek out new links between Indonesian and Latin American think tanks. This is an example of how The Exchange can serve as a ‘platform’ for new collaborations.
| Day & Time | Session | People involved and location |
| Sunday Sept 28th | Arrival | Hotel |
| Monday Sept 29th | ||
| 10am | Leave to Article 33 | |
| 1030am-1130am | Introduction: welcome, objective of the Workshop, agenda. | Enrique Mendizabal and Stephen Yeo
A33 Office |
| 1130am – 1230am | Re-introductions to the think tanks. Each participant briefly introduces his or her think tank to each other focusing on a paradigmatic aspect of their organisation:
“To understand our think tank you must understand this ….” |
All participants
A33 Office |
| 1230am – 130pm | LUNCH | A33 Office |
| 130pm-4pm | Introduction to Indonesian think tanks
Presentations and Q and A |
Ermy Ardhyanti, Bambang Hudayana
A33 Office |
| 4pm-5pm | Team work to start work on the collaborative projects:
|
Each group
A33 Office |
| Free evening | ||
| Tuesday Sept 30th | ||
| 8am | Meet to go to Article 33 | |
| 9am-10am | Introduction to the Performance Assessments and Communications projects:1) A team leader (or all team members) provide a short presentation of their project and progress so far (no more than 10 minutes).2) After questions of clarification the organisers outline some of the main challenges and recommendations offered by the reviewers | Team members from each project and Stephen Yeo
A33 Office |
| 10am-1230am | Team work | Each group
A33 Office |
| 1230am-130pm | LUNCH | |
| 130pm-4pm | Team work | Each group
A33 Office |
| 4pm-5pm | Reporting back on progress | Each group
A33 Office |
| 7pm | Group Dinner | |
| WednesdayOct 1st | ||
| 8am | Convening and travel to SMERU | All participants
Hotel |
| 9am-12am | Meeting with KSI partners | All participants
SMERU Office |
| 12am-1pm | LUNCH | SMERU Office |
| 1pm-3pm | Meeting with KSI partners | SMERU |
| 330pm -430pm | Meeting to briefly discuss lessons from the day | Team members
SMERU Office |
| Free evening | ||
| ThursdayOct 2nd | (Open to review depending on progress) | |
| 830am | Meet to go to Article 33 | |
| 9am – 11am | Team work | Each group
A33 Office |
| 11am-1pm | Presentations of projects and next steps | Group representative
A33 Office |
| 1pm -2pm | LUNCH | A33 Office |
| 2pm-3pm | Lessons from collaboration so far. This is a facilitated session where participants will share some of the lessons learned form the first phase of the projects. | Enrique Mendizabal and team members
A33 Office |
| 3pm-4pm | Conclusions and follow up | Stephen Yeo, Enrique Mendizabal and others
A33 Office |
| Free evening | ||
| FridayOct 3rd | ||
| 8-10am | Trip to Old City and Jakarta Harbour area | Ermy Ardhyanti/team
Hotel to Old City |
| 10am-12am | City Tour/Social event | Ermy Ardhyanti/team
Old City |
| 12am -1pm | Good-bye Lunch | Old City |
| 330pm – | Free afternoon or Sarinah |