Program Manager, External Affairs (Events)

Center for European Policy Analysis (CEPA)
Location Washington, D.C.,
Application deadline 24 March 2023
Contract type Permanent
Hours Full-time
Salary Competitive pay
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The Center for European Policy Analysis (CEPA) mission is to ensure a strong and enduring transatlantic alliance rooted in democratic values and principles with strategic vision, foresight, and impact. Through cutting-edge research, analysis, and engagement, we provide innovative insight on trends affecting democracy, security, and defense to government officials and agencies; we help transatlantic businesses navigate changing strategic landscapes; and we build networks of future leaders versed in Atlanticism.

CEPA convenes thought leaders from the government, the private sector, civil society, and academia to address the most critical issues facing the alliance. Our timely events focus on driving forward actionable solutions to shared challenges, highlighting areas of collaboration, and bringing innovative ideas to the fore. This role would be within the External Affairs team and would closely with members to ensure that CEPA’s events and other externally facing events run smoothly.

Role overview

The Program Manager will be responsible for leading the design, plan, and execution of CEPA events, and will work with leadership to expand and steward partnerships across the US and Europe.

Key roles and responsibilities

  • Support programs and initiatives in designing, planning, and executing events.
  • Serve as the lead coordinator for all of CEPA’s high-level events, including virtual and in-person events.
  • Build and manage event processes for coordination between programs and the External Affairs team.
  • Review and approve all event materials including invitations, memos, and social media content.
  • Build and steward partnerships in the US and Europe, including peer organizations, universities, and other key stakeholders.
  • Manage and maintain relationships with event contractors, including venues, AV, catering, production, etc.
  • Develop and manage budgets and finances related to CEPA events.
  • Coordinate logistics for VIP speakers and guests, adhering to protocol for arrivals, arrangements, and briefings.

Experience and skills

  • Bachelor’s degree required; Master’s level education or equivalent knowledge of International Affairs, Political Science, History, or a related discipline is preferred;
  • 3-5 years of applicable program experience; Experience in project administration and managing logistics;
  • Experience in financial management and reporting;
  • Substantive knowledge of transatlantic relations is preferred;
  • Demonstrated ability to manage multiple tasks in a time-sensitive environment;
  • Strong verbal and written communication skills;
  • Knowledge of and contacts within DC’s event and catering communities is a plus;
  • Familiarity with expense and administrative management software is a plus;
  • Ability to handle sensitive information, meet deadlines, and maintain grace under pressure;
  • Willingness to respond to an evolving set of priorities.