Day four of #TheExchangeLima

30 March 2014
SERIES News and Announcements

Yes, day four!

It must be said that we (the organisers) did not expect that would have achieved much by the end of the Lima meeting. Our maximum expectation was to plant the seeds for future networking and partnerships. We thought that these would be further developed online (with our active support) during the next couple of months and maybe finalised at a meeting in June. 201403262194

Partnerships, after all, take time.

Our first meeting design tried to maximise the opportunities that the participants would have to get to know each other -during the workshop and outside of it, in tours, over drinks and dinner; or over a late night shopping spree.

In the end though, the participant’s own hard work and commitment delivered much more than we had ever expected. By the end of the third day there were already some possible collaboration projects on the table. By the end of the fourth day, some of these had been clearly identified and the partnerships, at least in principle, defined.

How did this happen?

[Note] Before moving on with the last session, Vanesa Weyrauch joined us to present and discuss different ways in which we could collaborate ‘online’. She outlined a number of tools (such as shared folders, googlegroups, the blog, social media, webinars, etc). These constitute tools that the participants can employ to support their own projects.[\note]

On Friday morning, the last day of the event, we presented the participants with an OpenSpace approach. We offered them 4 ‘slots’ (30 minutes each) in which to self-organise around the topics that they wanted to explore and with the people that they wanted to work with. Each 30 minute slot had up to 5 parallel sessions (usually only 3).

Half way through they were ready (in some cases) to start drafting a concept note and we had to rush to develop a template (we were certainly not ready for this).

We developed this template to guide the development of the Concept Notes:

Structure of the Concept Note

Length: Maximum three pages


  • Draft by 7 May 2014 to be discussed in webinar mid-May
  • Final version – 1 June 2014

Send the concept note (in Word format) to Eva: [email protected]

What questions should it answer?

  1. Who
  2. What
  3. Why
  4. Where
  5. When

But not necessarily in that order.

  1. What issue do you want to address?
  2. Why is this issue important? What do you expect to learn and why would this knowledge be useful
  3. Who will do the work? Who is in the team and what experience does each bring to the team?
  4. Where will the work be done? Will there be comparative studies and visits, field work, action learning or online discussions?
  5. When will the work be done? What outputs (deliverables) do you plan to produce? What is your schedule for producing them?

We don’t require a budget at this stage, though it is clearly important to think about the resources you require in order to do the work you are planning. For example do you need to purchase data, hire research assistants, travel, etc. You need to be realistic in your planning, but it isn’t worth producing a detailed budget until you have a clear idea of the answers to the five questions above.


At the end of the day we had identified a few very likely collaborations that cover all regions:

  • Internal performance assessments for think tanks: first priority for Renata, Adriana and Irina; and second priority for Petra and Leandro.
  • Communications (including a VERY original idea: each think tank will develop a communication strategy for a common issue (e.g. policies to address diversity) so as to be able to compare across think tanks and regions as well as to learn from each other: first priority for Francesca, Radka, Nadia and Bambang; second priority for Leandro.
  • Governance: first priority for Leandro; second priority for Petra and Riko.
  • Funding: first priority for Leandro and Petra; second priority for Bambang.
  • Public spending -people’s perceptions of taxation: first priority for Riko; second priority for Adriana and Irina.
  • Food security and sovereignty: first priority for Riko and Bambang.

The next steps for the participants include:

  • As soon as possible: your papers in Word format to edit as blogs.
  • 15 April: Topic and Names (to arrange travel)
  • 7 May: Draft Concept Note
  • 1 June: Concept Note
  • Later: Pick up idea of case study around July/August

We, the organisers, promised to:

  • 4 April: Report of Lima event
  • Mid-april: Develop a page and repository of all resources shared
  • Mid-May: Prepare and organise webinar to present and discuss proposals
  • Late-May: Proposal for online collaboration/support
  • Late-May: Organise all travel for meetings in June

More pictures from the participants here: