Support PN Coordination, Specialised in Communications and External Dissemination

Practitioners’ Network for European Development Cooperation Coordinator
Location Remote
Contract type Consultancy
Hours Part-time
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Founded in 2007, the Practitioners’ Network for European Development Cooperation is an open platform for exchange, coordination and harmonisation between European Development Cooperation organisations. Its seventeen Members, four Associates and one Observer (the European Commission) use the platform to share their experiences and reflect on joint efforts in implementation.

The role

  • Provide support to the President and the Steering Committee, in particular, to coordinate the preparation of the annual report of the PN.
  • Facilitate the provision of information to and amongst Members, Associates and Observers on all Practitioners’ Network matters.
  • Suggest options/initiatives for operational and organisational developments of the Practitioners’ Network.
  • Manage in accordance and under the guidance of the Steering Committee PN internal and external communications and visibility actions, including website management and social media promotion.
  • Represent the Practitioners’ Network, if so instructed by the President; • prepare and draft a budget plan for the Practitioners’ Network
  • Manage the accounts and budget.
  • Prepare quarterly reports and an annual statement of transactions made through the Joint Bank Account and provide these documents to the President.
  • Prepare the discharge of the President and the Coordinator for the outgoing financial year.

In view of the increasing activity and scope of work of the PN, its members agree that the PN requires a reinforced Coordination service, including in the team a Support Coordinator, who specialised in Communications and external dissemination.

Key roles and responsibilities

Next to its members, the network has the support of a Coordination team currently composed of two coordinators, provided by the consulting firm PROEVAL.

1. Support the preparation, recording and reporting of PN activities

  • Support the overall PN Coordinator in preparing regular overviews and communication materials of/for the PN activities (e.g. internal workshops, public events, etc.) and sharing them with members.
  • Support, upon request, information sharing among PN members in relation to events, workshops, and sessions that members organise.
  • Ensure the operationalisation of the PN communication and visibility activities, including the preparation and the correct use of guidelines and tools.
  • Support the PN coordinator in preparing ex-ante and ex-post tasks related to meetings (e.g. drafting and sharing agenda, minutes, etc.)
  • Facilitate relevant information for the regular update of the PN event and document repository.

2. Implement the PN Internal and External Communications and Visibility Action Plan

  • Managing, regularly updating and populating the PN website.
  • Administer, on a regular basis, the PN website’s members’ area and troubleshoot as required.
  • PN Social Media Management: Disseminate relevant PN events and information through LinkedIn and Twitter accounts.
  • Enhance social media engagement through KPI tracking.
  • Ensure the proper implementation of the PN Communication Strategy and Communication.
  • Action Plan by preparing quarterly reports on the main activities performed.

3. Support the PN (co-)presidency and WG co-leads in co-preparing and co-organising PN events

  • Facilitate the work of the PN (co-)presidency with relevant information as needed.
  • Support the PN coordinator in fulfilling the logistics of the PN events, such as catering; invitation management and dissemination; communications (internal/external) related to the event.

4. Continuity and coherence of processes/practices within the PN

  • Disseminate key information on relevant PN processes and practices to the members as appropriate.
  • Manage requests for information on the PN as well as membership requests, in close coordination with the PN Coordinator and (co-)Presidency.

Experience and skills

  • At least 5 years of professional experience in communications, particularly on website management and social media.
  • At least 3 years of professional experience in international and/or European development cooperation.
  • Professional experience in the management of multi-stakeholder programmes or networks.
  • Professional experience in event organisation and relevant logistical support.
  • A C2 level of English.
  • A minimum of B2 level in French is an asset.
  • Proactive and problem-solving profile.
  • Excellent verbal and written communication skills.
  • Teamwork and positive attitude.
  • Service-oriented.
  • Excellent networking ability.

Apply by 31 July.